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Many of the documents found in the links below are PDFs. To open those documents you will need the free Adobe Acrobat Reader.

Documents-Policies

• Purchasing Policy 07.01.2025 (PDF)
•  Insurance Requirements Insurance Requirements
•  Terms and Conditions Terms and Conditions
• Explanation of when the under $1,000 exemption should be used
• Checklist for what to include in a purchase requisition for under $1000
• Checklist for what to include in a purchase requisition for $1,000.01-$7,500
• Checklist for what to include in a purchase requisition for $7,500.01-$74,999.99
• Checklist for what to include in a purchase requisition for $75,000 and above
• Checklist for purchase requisitions for computers/printers/ software
• P-Card Program Policies and Procedures (PDF)
• Travel Policy 9E (PDF)
• Surplus Policy (PDF)
• Rental Car Policy
• Mileage Policy (PDF)
• Supplier Registration Instructions (PDF)

Forms

• Request for Training/Travel Form (PDF)
• Request for Reimbursement Form (PDF)
• BPO/Requisition/PO Request Form (PDF)
• 2026 Mileage Reimbursement Form (XLS)
• Surplus and Obsolete Declaration Form (PDF)
•  Purchasing Contract Data Form  Purchasing Contract Data Form Tracking Excel spreadsheet (Sole Source, State Contract, Professional Services)
• Training Reimbursements to employees (proper breakdown of items)
• Sole Source Letter (PDF)
• 2026 Ohio Tax Exemption Certificate
• 2026 H3GOV Columbus Tax Form
• 2026 Dublin Tax Exemption Form
• 2026 Delaware County Tax Exemption Form
• Request for Quote Form

Resources

• Purchasing Policy and Surplus Policy Updates 072025
• Support Services Q3 2024 Newsletter (PDF)
• Support Services Q2 2024 Newsletter (PDF)
• Support Services Q1 2024 Newsletter (PDF)
• July 2022 Support Services Newsletter (PDF)
• NIGP Code Lookup
• State of Ohio Certification
• State Contracts
• Self-Service Procurement Job Aids (PDF)
• Then and Now Training Presentation
• Then and Now Training Zoom Recording